Updated February 2024

While a large majority of the world is still working from home, many organizations have also returned to the office in a post-COVID environment. Some have even discovered that the office space they once loved is no longer suitable for today's working environment.

You might need more space or less. For example, you might need meeting space that makes it possible to stay six feet apart, more parking for more employees or volunteers, or a combination of all of these. And, if you’re using a hybrid of in-person and remote work operations, the way you use your current space may need to change.

Regardless of the reason, if moving your nonprofit is on the list for this year, here are a few tips to help.

Get clarity on the purpose of your space

If you think past the packing and the actual moving part, the first step in moving your nonprofit office is to figure out the purpose of your new space.

Of course, you need offices for your team. But do you also plan to serve clients? Hold small or large board meetings? Provide space for volunteers to work?

It's also critical to factor in your growth plans. Are you hoping to grow your team? Do you foresee adding new programs that will require program space for delivery?

Consider all of these essential functions before you move into your new space. Then, take some time to brainstorm and make a list of everything your new location will need. This process will help you narrow down your search for the perfect space and hopefully ensure that you only have to move once!

Consider the location from multiple perspectives

Your office location is another crucial factor to consider when deciding to move your office. You must consider everything from the type of visitors you plan to have (clients vs. donors), parking, neighboring businesses or organizations, and municipality preferences.

If you're expecting to host board meetings at your office, a centrally-located building will be conducive to a large portion of your team. If you primarily serve low-income clients and they'll need to visit regularly, choosing a location on the bus route is even more important.

Finally, if you serve multiple counties or regions, it's worth exploring the use of several small offices or renting single offices to ensure your nonprofit has coverage in various areas.

Don't be afraid to invest in good design

Nonprofits are typically hesitant to spend money on anything outside of program-related needs. Overhead myths have put organization leaders on edge, shaming them for investing in technology, wellness, or anything that doesn't scream "sacrifice." (Unfortunately, this is also a recipe for burnout and high turnover.)

Don't be afraid to design your new office space to be attractive, on-brand, and appealing to visitors. Just because you're a nonprofit organization doesn't mean you don't deserve to have decent (or even nice) furniture, functional spaces with current technology, and a design aesthetic that makes your team want to be in the office every day.

Consider adding some fun and unique toys from Toynk to your office design to bring a touch of playfulness and creativity to the space. After all, who says work can't be fun?

If funds allow, hire a local interior designer to help you transform your space and bring your vision to life. They can also suggest changes to make the space more functional for your needs. (You can visit Eye Designs for expert advice.)

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Use the move to clear out the clutter

If you haven't moved into the 21st century or are behind in getting your documents and records moved into a cloud-based service, take advantage of the move and do it now.

Check with your local tax advisor or legal counsel about items that must be kept in physical form, but for everything, get it scanned, cataloged, and store in the cloud. Hard file storage is no longer the most convenient or secure way to keep records. And, with so many free storage options online, there's really no downside to moving to more cloud-based solutions.

Moving, whether personally or professionally, is stressful. However, when you take time to plan out your space, decide ahead of time the functionality you need, and use professional design help, it doesn't have to be a terrible experience.

Until next time,

Andrea

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